Job Code: HR08-31
Date Posted: November 24, 2008
Location: Washington, DC
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Description:
This is an administrative support position in which the
incumbent provides programmatic, project and administrative support
to the Information Technology department. The incumbent is
responsible for the administration and support of all audio and web
conferencing used at the Institute as well as all cellular
services. The incumbent will have day-to-day responsibility for
tracking and reporting on the technology related budget items of
all departments.
Duties: • Coordination/reporting/review of all department
technology budgets.
• Coordinator of teleconferencing
booking/scheduling/assistance for the institute.
• Provide primary support for all web conferencing services
used by staff.
• Supports and organizes all Cellular services for the
AIA.
• Supports and organizes all technology purchases for the
AIA.
• Conduct basic research, analyze data, and provide summary
reports.
• Responds to letters and general correspondence of a routine
nature.
• Schedule appointments and set up meetings for the Managing
Director.
• Prepare various written communications (documents, letters,
RFPs, Purchase Orders) for the Department.
• Provide basic Microsoft Office technical support as
needed.
• Provide backup support for answering help desk calls and AMS
support calls.
• Works with software and equipment vendors on pricing and
ordering.
• Other duties as required.
Contacts:
Other members of the Information Technology Department
AIA Staff
Vendors
Experience:
Superior organizational skills and detail orientation are a
must. Must have a strong customer service orientation. Strong
skills in oral and written communication and active listening.
Experience with financial management systems desired. Ability to
review and analyze budgets strongly desired. Software purchasing
experience a plus. Skill in establishing and maintaining effective
and efficient office management systems. Skill in multi-tasking and
managing multiple duties simultaneously. Advanced experience with
Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
required. Ability to work effectively in a fast paced environment
with changing priorities. Ability to make sound independent
decisions. Must be a problem solver and a self-starter.
College coursework or a college degree strongly preferred with a
minimum of two to three years of responsible administrative
experience.
Supervisory Requirements:
None.
Contact:
AIA Human Resources
RE: Job Title and/or Job Code
1735 New York Avenue NW
Washington, DC 20006
Fax: 202/626-7476
E-mail: aiajobs@aia.org
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